Receipts in, categorized expenses out — no data entry
Snap a photo of a receipt or forward a bill by email, and let AI capture the amount, vendor, date, VAT, and category automatically, then route it for approval.
Manually entering expenses is one of the most time-consuming parts of running a business — and one of the easiest to automate well. Glount's expense management module is built to take a photo of a receipt or a forwarded bill and turn it into a categorized, VAT-coded expense record without anyone typing in the details.
From there, expenses can be routed through approval workflows before they post to your books, giving you control without slowing your team down.
Capabilities planned for Expense Management
Receipt & bill capture
Photograph a receipt or forward a bill by email — Glount extracts vendor, amount, date, and VAT.
Automatic categorization
Expenses are matched to the right chart-of-accounts category and cost center automatically.
Approval workflows
Route expenses above a threshold, or from specific categories, through the right approver before posting.
Employee reimbursements
Track out-of-pocket spend by employee and process reimbursements without spreadsheets.
VAT recognition
Input VAT on eligible expenses is identified and tracked automatically for your VAT return.
Spend reporting
See spend by category, vendor, project, or cost center in real time.
How AI works inside Expense Management
- Reads receipts and bills (photo, PDF, or forwarded email) and extracts the key fields
- Categorizes each expense to the right account based on your chart of accounts and history
- Flags duplicate or unusual expenses before they're approved
- Separates recoverable input VAT automatically for your VAT return
Concept preview — the product interface is still in development.
Questions about Expense Management
How do I submit a receipt?
You'll be able to photograph a receipt in the mobile app, forward a bill by email, or upload a PDF — AI extracts the details so no one has to type them in.
Can I set up approval rules?
Yes, with configurable thresholds and routing so expenses above a certain amount, or from certain categories, require sign-off before posting.
Does it track VAT on expenses?
Yes — recoverable input VAT on eligible expenses is identified automatically and rolled into your VAT return preparation.
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